Exhibit Space Reservation Application

The library offers exhibit cases and wall space for local artists to display their work. Fill out the form below to reserve exhibit space. Alternatively, you can print this PDF Application. If you have any questions, please contact our Meeting Room Coordinator.

Available Locations

Please indicate if you desire display cases, lobby wall display space, or both.

Glass Display Cases

Four lighted, locked display cases located in the lobby are available for monthly bookings only. Dimensions are as follows: 60" wide, 66" high, 12" deep. Three adjustable shelves within each case.

Wall Display Space

Picture rail is available on three walls in the lobby and Multipurpose Meeting Room. Please let the Program Coordinator know what time you will be setting up and dismantling your exhibit.

*Exhibit space located in the Multipurpose Meeting Room may have limited access for public viewing based on public meeting/library programming schedule(s).

Please describe the purpose and nature of the exhibit and types of art and/or media to be exhibited. This information will be used to post on our website to advertise works on exhibit for the month. If you have any photos or video of your artwork that you would like on the website, kindly submit at least one month in advance for review. Please include a short description of the artist/group and exhibit.
Click or drag files to this area to upload. You can upload up to 4 files.

I agree to exhibit in the East Greenbush Community Library and agree to abide by the provisions in the Exhibit Policy and Regulations. I understand that the library accepts no responsibility for the preservation, protection, or possible damage or theft of any item exhibited and that all items placed on display at the library are done so at the owner's risk.

Clear Signature

Exhibitor's Agreement & Inventory Form

This section can be filled out in this form, or this page of the PDF can be printed and submitted at least one month prior to display. If submitting later, scroll down to the "submit" button to send.
Intends to display the following at East Greenbush Community Library between:
I understand that the East Greenbush Community Library assumes no responsibility for the items listed above. I further understand that the display may not be installed or removed until a mutually-agreed upon date and time. Any changes must be approved in advance by the Director/Designee. In addition, only person(s) authorized on the initial application will be permitted to make any changes or remove a display.
Clear Signature
Subject East Greenbush Card UHLS Card UHLS MyCard
Library Card Registration Free to any individual who resides or pays taxes in the East Greenbush Community Library taxing district or Town of Schodack. Cards expire and must be renewed every three years.

Free to any individual who volunteers or works at the EGRN Library. Cards expire and must be renewed yearly.

Free to partner educational agencies with verified employment. Cards expire and must be renewed yearly.

Those that live outside the UHLS area may purchase a temporary card at the price established by our Table of Fines and Fees. Cards expire and must be renewed yearly.

All ages eligible. Youth under age 16 must have their application completed and signed by a parent or guardian, who provides acceptable identification for them.

Card blocked at $5 or more in replacement costs or fines/fees

Fines vary according to individual library rules and UHLS resource sharing rules. The EGRN Table of Fines and Fees are applicable for items which are checked out from the East Greenbush Community Library

 Free to residents residing in a community served by a UHLS library.

All ages eligible. Youth under age 16 must have their application completed and signed by a parent or guardian, who provides acceptable identification for them.

UHLS library cards expire and must be renewed every three years.

Card blocked at $5 or more in replacement costs or fines/fees

Fines vary according to individual library rules and UHLS resource sharing rules. The EGRN Table of Fines and Fees are applicable for items which are checked out from the East Greenbush Community Library

 The UHLS MyCard is a fine-free, limited-access library card for youth. It is intended to address multiple barriers to serving youth and families, including:

  • Barriers to access related to fines (e.g. computer access, checking out materials)
  • Parents not present for a child’s library card registration
  • Previous fines on a child’s card

Free for youth residing in a community served by a UHLS library.Applicants 18 and under who are applying for a limited use, UHLS Youth Only MyCard, need to provide name, address, and date of birth.UHLS library cards expire and must be renewed every three years.Youth ages birth to 18 can register unaccompanied, or with the help of a caregiver or relative who is not the child’s parent/guardian.This card may be used at all UHLS Libraries except for the Colonie Town Library.

Card blocked at $10 or more in replacement costs.

No fines for late items
Limits on # of Materials Borrowed Unlimited checkouts Unlimited checkouts Limited total items: Can only have 3 items checked out on their card at a time
Types of Items All eligible item types. All eligible item types except Museum Passes, ILL, and Hot off the Press. Active paid members of the Friends of the East Greenbush Community Library have access to all lending collections. Only items eligible to be borrowed are books (any age level), juvenile and young adult (teen) audiobooks, and juvenile and young adult (teen) DVDs.
Databases/Digital Content EGRN and UHLS subscription databases and digital content UHLS subscription databases and digital content Only items eligible to be borrowed are books (any age level), juvenile and young adult (teen) audiobooks, and juvenile and young adult (teen) DVDs.
Interlibrary Loan Nationwide UHLS Libraries UHLS Libraries
Program Registration Unlimited except by limited program capacity Preference given to resident cardholders Preference given to resident cardholders