1. Home
  2. Policies
  3. Gifts and Donations Policy

Gifts and Donations Policy

Adopted by the Board of Trustees 11/19/2013
Gifts and Donations Policy PDF

The East Greenbush Community Library acknowledges the importance of gifts and donations to the Library’s operations and to its future development. The Library welcomes gifts and donations of money, property and materials.

The East Greenbush Community Library accepts gifts and donations under the following conditions:

  • Gifts of library materials (books, magazines, tapes, audio-visual items, etc.) may be accepted with the understanding that the Library reserves the right to add such materials to its collection, distribute them to other libraries, give such materials to the Friends of the East Greenbush Community Library sell or discard.
  • Any gifts with attached conditions whether donations of monies, books, periodicals, audio-visual materials or art work must have the conditions submitted in writing and approved by the Board of Trustees.  Such gifts will be accepted on the condition if the specific use requested is consistent with the goals and objectives of the Library.
  • Individual unrestricted monetary gifts over $100 will be used at the discretion of the Library Board of Trustees in accordance with this gift policy and/or the Library’s material selection policy.  Individual unrestricted gifts under $100 can be used at the discretion of the Director.
  • Responsibility for the appraisal or the estimation of the value of gift donations lies with the donor. Neither the Library nor the Board of Trustees will assess or suggest a value for non-monetary gifts for income tax or other purposes; any letter of acknowledgement will not contain a statement of value.
  • The decision as to the acceptance and location of gifts of landscaping items, gifts of ornamentation, sculpture and signage shall be made by the Board of Trustees, in consultation with the Library Director.
  • In the official or employment capacity as Library Trustee or staff, no person shall accept personal gifts of any kind from a member of the public or vendors, except for (a) small items of nominal value; or (b) gifts that are traditionally given in recognition of a milestone event (i.e., retirement). All other personal gifts, including tips, must be: (a) refused; (b) returned to the sender with an explanation that acceptance of gifts is contrary to Library policy; or (c) remitted to the Library Director as a gift to the Library.

 

Return to Policies
Subject East Greenbush Card UHLS Card UHLS MyCard
Library Card Registration Free to any individual who resides or pays taxes in the East Greenbush Community Library taxing district or Town of Schodack. Cards expire and must be renewed every three years.

Free to any individual who volunteers or works at the EGRN Library. Cards expire and must be renewed yearly.

Free to partner educational agencies with verified employment. Cards expire and must be renewed yearly.

Those that live outside the UHLS area may purchase a temporary card at the price established by our Table of Fines and Fees. Cards expire and must be renewed yearly.

All ages eligible. Youth under age 16 must have their application completed and signed by a parent or guardian, who provides acceptable identification for them.

Card blocked at $5 or more in replacement costs or fines/fees

Fines vary according to individual library rules and UHLS resource sharing rules. The EGRN Table of Fines and Fees are applicable for items which are checked out from the East Greenbush Community Library

 Free to residents residing in a community served by a UHLS library.

All ages eligible. Youth under age 16 must have their application completed and signed by a parent or guardian, who provides acceptable identification for them.

UHLS library cards expire and must be renewed every three years.

Card blocked at $5 or more in replacement costs or fines/fees

Fines vary according to individual library rules and UHLS resource sharing rules. The EGRN Table of Fines and Fees are applicable for items which are checked out from the East Greenbush Community Library

 The UHLS MyCard is a fine-free, limited-access library card for youth. It is intended to address multiple barriers to serving youth and families, including:

  • Barriers to access related to fines (e.g. computer access, checking out materials)
  • Parents not present for a child’s library card registration
  • Previous fines on a child’s card

Free for youth residing in a community served by a UHLS library.Applicants 18 and under who are applying for a limited use, UHLS Youth Only MyCard, need to provide name, address, and date of birth.UHLS library cards expire and must be renewed every three years.Youth ages birth to 18 can register unaccompanied, or with the help of a caregiver or relative who is not the child’s parent/guardian.This card may be used at all UHLS Libraries except for the Colonie Town Library.

Card blocked at $10 or more in replacement costs.

No fines for late items
Limits on # of Materials Borrowed Unlimited checkouts Unlimited checkouts Limited total items: Can only have 3 items checked out on their card at a time
Types of Items All eligible item types. All eligible item types except Museum Passes, ILL, and Hot off the Press. Active paid members of the Friends of the East Greenbush Community Library have access to all lending collections. Only items eligible to be borrowed are books (any age level), juvenile and young adult (teen) audiobooks, and juvenile and young adult (teen) DVDs.
Databases/Digital Content EGRN and UHLS subscription databases and digital content UHLS subscription databases and digital content Only items eligible to be borrowed are books (any age level), juvenile and young adult (teen) audiobooks, and juvenile and young adult (teen) DVDs.
Interlibrary Loan Nationwide UHLS Libraries UHLS Libraries
Program Registration Unlimited except by limited program capacity Preference given to resident cardholders Preference given to resident cardholders