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Self-starter, team player, flexible, efficient, resourceful, problem solver, lover of spreadsheets and office productivity software, superior attention to detail, effective listener, superior communicator, discretion, integrity, professionalism, project management, proactive

If these words resonate, this could be the job for you! Apply today and join the East Greenbush Community Library Team!

Quick Facts

Salary range: $47,034-$58,793

Assignment: 12 months per year; 37.5 hours per week

Location: East Greenbush Community Library, East Greenbush NY

Reports to: Library Director

Benefits: 37.5 hour scheduled work week. Excellent benefits include medical, dental, vision, NYS retirement, professional development, paid holidays, and generous paid time off.

Application instructions: Submit cover letter, resume, Rensselaer County Civil Service application, and references to Jill Dugas Hughes, Library Director via email: search@eglibrary.org. Application review will begin on Monday, May 1, 2023, and the position will remain open until filled.

About Us

The mission of the East Greenbush Community Library is to serve as a community center for lifelong learning, with a broad range of ideas and information through traditional and emerging resources to meet the intellectual, recreational, and cultural needs of residents. We circulate over 200,000 items a year, and more than 20,000 residents attend library programs. The library is open seven days a week, and more than 100,000 people visit the library yearly.

We are deliberate and self-reflective about the kind of team and culture we are building, and we are seeking colleagues that are not only strong in their own aptitudes but care deeply about supporting each other’s growth and providing top-notch library service to the community. We value diversity in backgrounds and experiences. Equity, diversity, and inclusion are central to the promotion and practice of intellectual freedom, and we need people from all backgrounds and walks of life to be part of our team.

 

Administrative Assistant

Job Overview

The East Greenbush Community Library is seeking candidates for a full-time Administrative Assistant. This brand-new position will report to the Library Director and provide a variety of complex and confidential secretarial and project management duties for the Library Director and the Library Board of Trustees.

This position is responsible for driving the efficiency and organization of the Library Director’s office and will relieve the Library Director of administrative details. It is 100% on-site and will include some scheduled evening commitments, for which the position’s hours may be flexed at the discretion of the Library Director.

This position will function in a highly confidential capacity and will perform calendar management for the Library Director, maintain accurate financial recordkeeping, track and compile statistics, create/manage spreadsheets, prepare research reports and memoranda, maintain/digitize files, write correspondence, record meeting minutes, process mail, and manage an inventory of supplies.

It is an ideal role for a resourceful, flexible professional with exceptional organizational skills and an impeccable attention to detail. The successful candidate will exhibit professionalism, honesty, discretion, exercise considerable judgment, and manage multiple projects to completion in an efficient time-sensitive manner. We are looking for someone who is comfortable with Microsoft Excel, Word, PowerPoint, project management tools, and who can quickly pick up new software requirements when needed. The work environment is fast-paced, so troubleshooting and problem-solving skills are critical.

Physical Demands of the Job

  • Work involves remaining in a stationary position most of the time in front of a computer, using a keyboard, mouse, and telephone.
  • Regularly operate a computer and other office equipment.
  • Occasionally move about the building to access storage, files, office equipment, etc.
  • Communicate or exchange information in person and electronically.

Minimum Qualifications

One of the following:

  • Graduation from a regionally accredited or New York State registered four (4) year college or university with a Bachelor’s Degree in the business field; or
  • Graduation from a New York State registered college or university with an Associate’s Degree in the business field and two (2) years of relevant experience; or
  • Graduation from high school or possession of equivalency diploma and five (5) years of related experience.

More information about specific duties

Subject East Greenbush Card UHLS Card UHLS MyCard
Library Card Registration Free to any individual who resides or pays taxes in the East Greenbush Community Library taxing district or Town of Schodack. Cards expire and must be renewed every three years.

Free to any individual who volunteers or works at the EGRN Library. Cards expire and must be renewed yearly.

Free to partner educational agencies with verified employment. Cards expire and must be renewed yearly.

Those that live outside the UHLS area may purchase a temporary card at the price established by our Table of Fines and Fees. Cards expire and must be renewed yearly.

All ages eligible. Youth under age 16 must have their application completed and signed by a parent or guardian, who provides acceptable identification for them.

Card blocked at $5 or more in replacement costs or fines/fees

Fines vary according to individual library rules and UHLS resource sharing rules. The EGRN Table of Fines and Fees are applicable for items which are checked out from the East Greenbush Community Library

Free to residents residing in a community served by a UHLS library.

All ages eligible. Youth under age 16 must have their application completed and signed by a parent or guardian, who provides acceptable identification for them.

UHLS library cards expire and must be renewed every three years.

Card blocked at $5 or more in replacement costs or fines/fees

Fines vary according to individual library rules and UHLS resource sharing rules. The EGRN Table of Fines and Fees are applicable for items which are checked out from the East Greenbush Community Library

The UHLS MyCard is a fine-free, limited-access library card for youth. It is intended to address multiple barriers to serving youth and families, including:

  • Barriers to access related to fines (e.g. computer access, checking out materials)
  • Parents not present for a child’s library card registration
  • Previous fines on a child’s card

Free for youth residing in a community served by a UHLS library.Applicants 18 and under who are applying for a limited use, UHLS Youth Only MyCard, need to provide name, address, and date of birth.UHLS library cards expire and must be renewed every three years.Youth ages birth to 18 can register unaccompanied, or with the help of a caregiver or relative who is not the child’s parent/guardian.This card may be used at all UHLS Libraries except for the Colonie Town Library.

Card blocked at $10 or more in replacement costs.

No fines for late items

Limits on # of Materials Borrowed Unlimited checkouts Unlimited checkouts Limited total items: Can only have 3 items checked out on their card at a time
Types of Items All eligible item types. All eligible item types except Museum Passes, ILL, and Hot off the Press. Active paid members of the Friends of the East Greenbush Community Library have access to all lending collections. Only items eligible to be borrowed are books (any age level), juvenile and young adult (teen) audiobooks, and juvenile and young adult (teen) DVDs.
Databases/Digital Content EGRN and UHLS subscription databases and digital content UHLS subscription databases and digital content Only items eligible to be borrowed are books (any age level), juvenile and young adult (teen) audiobooks, and juvenile and young adult (teen) DVDs.
Interlibrary Loan Nationwide UHLS Libraries UHLS Libraries
Program Registration Unlimited except by limited program capacity Preference given to resident cardholders Preference given to resident cardholders

Notary

A notary is available during some of the hours the library is open. Please call ahead to ensure availability.

Accessibility Services

Vision

Large print books and audiobooks are available for those who find conventional print too small to read easily.

Low-vision equipment is available for magnification of print materials. Inquire at the Reference Desk.

The NYS Library maintains a free Talking Book and Braille Library service for qualified patrons.

Hearing

Assistive listening devices are available upon request for events held in the large meeting room.

Printing

Printing costs 15¢ per page for single-sided black & white, 30¢ per page for double-sided black & white and 50¢ per page for color. Wireless printing is also available in or to the library from any location, using any device. More info

Copy/Scan/Fax

A self-service color photocopier is available for public use, located outside the children’s room. The charge is $.15 per side for black & white copies and $.50 per side for color copies. Duplexing (double-sided) is available for both color and B&W.

The copier also has the ability to scan color or black & white to an email account. There is no charge to scan documents.

Sending a fax costs $1 per page.

Drive-thru

All materials, excluding “Stories to Go” kits, Library of Things items, and technology items, may be returned in the drive-thru book drop any time. Did you know you can set the drive-thru or checkout desk as your default pickup location?  Find out more