Tutoring Policy

Adopted by the Board of Trustees 7/16/2013
Tutoring Policy PDF
Tutoring Code of Conduct

In order to provide a safe and open environment where community students may receive tutoring, the Library permits the use of designated portions of the main room for regularly organized and scheduled tutoring services. This privilege, however, places the obligation on the tutor to abide by the procedures and restrictions set forth below. Beginning September 1, 2013, tutors wishing to utilize the Library must register with the reference desk. Registration is valid from September 1 to August 31.

  • Tutors are individuals who provide instruction to others either on a paid or volunteer basis. Tutors shall work with a maximum of one (1) student per tutor per session. The Library is not to be used as classroom or office space, but as a safe and quiet workspace for students to receive instruction to be successful.
  • The Library does not sponsor, recommend, or assume liability or responsibility for the work and/or activities of tutors who use available library space. All arrangements must be made between the tutor, student and parent/guardian. Money should not be changing hands in the Library. Payments should be arranged prior to the tutoring sessions taking place.
  • Tutoring is only allowed in designated areas. (Indicated on Tutoring Map​) All other areas are designated as Quiet Study Areas. Space in the Library will be available for use by tutors on a first-come, first served basis. Reservations cannot be made nor can the expectation be made that others will be asked to move to accommodate a tutoring session.
  • Space designated for tutoring in the Children’s Room is reserved for students in the 6th grade and younger.
  • Tutors and their students are required to follow the Library’s Code of Conduct. The Library reserves the right to ask tutoring or study groups that become too loud or disruptive to leave the Library.
  • Students must be under the tutor’s supervision at all times during the scheduled tutorial. The tutor is responsible for the student’s behavior at such time. Pick up of student is the responsibility of the parent/guardian in consultation with the tutor.
  • It is the responsibility of tutors to establish communication with their students, and not to instruct the students or their parent/guardian to contact the Library regarding their work. The Library staff cannot take or deliver messages to students or their tutors. The Library’s phones are not for use by tutors or students.
  • Conversations and instruction between tutor and student should not disrupt, distract or otherwise interfere with other patrons’ use of the Library.
  • Tutors and students must provide their own supplies.
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Subject East Greenbush Card UHLS Card UHLS MyCard
Library Card Registration Free to any individual who resides or pays taxes in the East Greenbush Community Library taxing district or Town of Schodack. Cards expire and must be renewed every three years.

Free to any individual who volunteers or works at the EGRN Library. Cards expire and must be renewed yearly.

Free to partner educational agencies with verified employment. Cards expire and must be renewed yearly.

Those that live outside the UHLS area may purchase a temporary card at the price established by our Table of Fines and Fees. Cards expire and must be renewed yearly.

All ages eligible. Youth under age 16 must have their application completed and signed by a parent or guardian, who provides acceptable identification for them.

Card blocked at $5 or more in replacement costs or fines/fees

Fines vary according to individual library rules and UHLS resource sharing rules. The EGRN Table of Fines and Fees are applicable for items which are checked out from the East Greenbush Community Library

 Free to residents residing in a community served by a UHLS library.

All ages eligible. Youth under age 16 must have their application completed and signed by a parent or guardian, who provides acceptable identification for them.

UHLS library cards expire and must be renewed every three years.

Card blocked at $5 or more in replacement costs or fines/fees

Fines vary according to individual library rules and UHLS resource sharing rules. The EGRN Table of Fines and Fees are applicable for items which are checked out from the East Greenbush Community Library

 The UHLS MyCard is a fine-free, limited-access library card for youth. It is intended to address multiple barriers to serving youth and families, including:

  • Barriers to access related to fines (e.g. computer access, checking out materials)
  • Parents not present for a child’s library card registration
  • Previous fines on a child’s card

Free for youth residing in a community served by a UHLS library.Applicants 18 and under who are applying for a limited use, UHLS Youth Only MyCard, need to provide name, address, and date of birth.UHLS library cards expire and must be renewed every three years.Youth ages birth to 18 can register unaccompanied, or with the help of a caregiver or relative who is not the child’s parent/guardian.This card may be used at all UHLS Libraries except for the Colonie Town Library.

Card blocked at $10 or more in replacement costs.

No fines for late items
Limits on # of Materials Borrowed Unlimited checkouts Unlimited checkouts Limited total items: Can only have 3 items checked out on their card at a time
Types of Items All eligible item types. All eligible item types except Museum Passes, ILL, and Hot off the Press. Active paid members of the Friends of the East Greenbush Community Library have access to all lending collections. Only items eligible to be borrowed are books (any age level), juvenile and young adult (teen) audiobooks, and juvenile and young adult (teen) DVDs.
Databases/Digital Content EGRN and UHLS subscription databases and digital content UHLS subscription databases and digital content Only items eligible to be borrowed are books (any age level), juvenile and young adult (teen) audiobooks, and juvenile and young adult (teen) DVDs.
Interlibrary Loan Nationwide UHLS Libraries UHLS Libraries
Program Registration Unlimited except by limited program capacity Preference given to resident cardholders Preference given to resident cardholders