Partnership Policy

Adopted, Library Board of Trustees, September 17, 2024
Partnership Policy (PDF)

The East Greenbush Community Library is committed to developing partnerships that reflect diverse perspectives, encourage open inquiry, and respect the rights of all library users. Library partnerships shall support the library’s core values including intellectual freedom and resisting censorship. Partnerships may include, but are not limited to: local businesses, nonprofit organizations, government agencies, community groups, and individuals. Partnerships with the Library must be mutually beneficial and help to further the mission, vision, and goals of all parties. Partnerships should be in line with existing library policies and procedures.

Partnerships should bring value to all parties and strengthen each partner in ways that could not be accomplished individually. Partnerships must have goals and clearly defined outcomes. The responsibilities of all parties will be clearly defined in a Memorandum of Understanding between partners (MOU).

Partners will:

  1. Support equitable access to services
  2. Be committed to long-term results with multiple opportunities to engage with the community
  3. Share common goals and objectives
  4. Evaluate progress regularly to allow for growth and improvement
  5. Recognize partner contributions through social media and other media channels
  1.  

At any time, a partner can request a reconsideration of the MOU. Partnerships can be dissolved by any participating partner. Reasons for dissolution of a partnership include but are not limited to:

    1. Failure to deliver on agreed upon resources or services
    2. Lack of capacity for any party
    3. Changes in strategic direction or public image for any party
    4. Failure to adhere to existing library policies

The Library encourages the community to suggest new partnerships. Not all partnership requests, whether from a community member or a potential partner, can be developed or maintained.

Selection of library partnerships is the responsibility of the director, and under their direction, qualified members of the professional staff. The board is ultimately responsible for the selection of all material so selected.

In the event of a complaint or challenge regarding a library partnership, the East Greenbush Community Library will follow the Library’s Request for Reconsideration Policy.

NEW POLICY

Services Committee Recommended for Board Approval (9/9/2024)
Approved, Library Board (9/17/2024)

Return to Policies
Subject East Greenbush Card UHLS Card UHLS MyCard
Library Card Registration Free to any individual who resides or pays taxes in the East Greenbush Community Library taxing district or Town of Schodack. Cards expire and must be renewed every three years.

Free to any individual who volunteers or works at the EGRN Library. Cards expire and must be renewed yearly.

Free to partner educational agencies with verified employment. Cards expire and must be renewed yearly.

Those that live outside the UHLS area may purchase a temporary card at the price established by our Table of Fines and Fees. Cards expire and must be renewed yearly.

All ages eligible. Youth under age 16 must have their application completed and signed by a parent or guardian, who provides acceptable identification for them.

Card blocked at $5 or more in replacement costs or fines/fees

Fines vary according to individual library rules and UHLS resource sharing rules. The EGRN Table of Fines and Fees are applicable for items which are checked out from the East Greenbush Community Library

 Free to residents residing in a community served by a UHLS library.

All ages eligible. Youth under age 16 must have their application completed and signed by a parent or guardian, who provides acceptable identification for them.

UHLS library cards expire and must be renewed every three years.

Card blocked at $5 or more in replacement costs or fines/fees

Fines vary according to individual library rules and UHLS resource sharing rules. The EGRN Table of Fines and Fees are applicable for items which are checked out from the East Greenbush Community Library

 The UHLS MyCard is a fine-free, limited-access library card for youth. It is intended to address multiple barriers to serving youth and families, including:

  • Barriers to access related to fines (e.g. computer access, checking out materials)
  • Parents not present for a child’s library card registration
  • Previous fines on a child’s card

Free for youth residing in a community served by a UHLS library.Applicants 18 and under who are applying for a limited use, UHLS Youth Only MyCard, need to provide name, address, and date of birth.UHLS library cards expire and must be renewed every three years.Youth ages birth to 18 can register unaccompanied, or with the help of a caregiver or relative who is not the child’s parent/guardian.This card may be used at all UHLS Libraries except for the Colonie Town Library.

Card blocked at $10 or more in replacement costs.

No fines for late items
Limits on # of Materials Borrowed Unlimited checkouts Unlimited checkouts Limited total items: Can only have 3 items checked out on their card at a time
Types of Items All eligible item types. All eligible item types except Museum Passes, ILL, and Hot off the Press. Active paid members of the Friends of the East Greenbush Community Library have access to all lending collections. Only items eligible to be borrowed are books (any age level), juvenile and young adult (teen) audiobooks, and juvenile and young adult (teen) DVDs.
Databases/Digital Content EGRN and UHLS subscription databases and digital content UHLS subscription databases and digital content Only items eligible to be borrowed are books (any age level), juvenile and young adult (teen) audiobooks, and juvenile and young adult (teen) DVDs.
Interlibrary Loan Nationwide UHLS Libraries UHLS Libraries
Program Registration Unlimited except by limited program capacity Preference given to resident cardholders Preference given to resident cardholders